Privacy policy:

This Privacy Policy describes how and for what purposes we collect, process and protect personal data from users of the www.women-in-ip.com website in accordance with the General Data Protection Regulation (GDPR) and the German Federal Data Protection Act.

1. women in ip e.V. as party responsible

women in ip e.V. is responsible for the processing of data. You can contact us at any time about the processing at the address given in section 7.

2. Access data, type and purpose of use

women in ip e.V. or the site provider collects data about access to the site and stores it as “server log files”. The following data is logged in this way:
• Browser type and browser version
• Operating system used
• Source/reference from which you reached the page (referrer URL)
• Hostname of the accessing computer
• Time of the server request
• IP address
• Visited Website
This data will not be merged with other data sources. We store IP addresses only to the extent necessary to provide our services. Otherwise the IP addresses will be deleted or anonymized.
The data will be processed for the following purposes:
• to enable a smooth connection setup,
• so that the user can use the website as easily and comfortably as possible,
• to evaluate system security and stability,
• for purposes of technical security, in particular to prevent attempts to attack the web server, this data is stored, and
• for other administrative purposes
The legal basis for the processing is Art. 6 para. 1 sentence1 f) GDPR. We have a legitimate interest in the provision of our website and services, the guarantee of technical security, the elimination of malfunctions and the detection and tracking of unauthorized access or access attempts.

3. Handling personal data

women in ip e.V. collects, uses and discloses your personal data only if permitted by law or if you consent to the collection of such data. Personal data are those pieces of information that make it possible to identify a person – for instance your name, e-mail address and telephone number.
If you send us enquiries via the contact form, your details from the form including the contact data you provided will be stored by us for the purpose of processing the enquiry and in the event of follow-up questions. We do not pass on this data without your consent.
If you are registered as a member of women in ip e.V. or as participant of one of our events in our login area, your name and email address will be stored by us to identify and manage your profile. In addition, the events in which you have participated will be stored in order to provide you with exclusive download material for these events. All these data will not be passed on without your consent.
The processing of the data entered in the contact form as well as the data for the use of the login area is therefore carried out exclusively on the basis of your consent (Art. 6 para. 1 sentence 1 f) GDPR). You can revoke this consent at any time. For this purpose, an informal notification by e-mail to us is sufficient. The legality of the data processing operations carried out until the revocation remains unaffected by the revocation.
If you register for an event via a registration form on the website, we request the provision of further data (e.g. contact data) in order to complete the registration and process participation in the selected event. The legal basis for the processing is Art. 6 Para. 1 Sentence 1 b) GDPR.
The data you enter in the contact form and when registering for events will remain with us until you request deletion, revoke your consent to storage or the purpose for data storage no longer applies. As an exception, data will not be deleted if processing is necessary to fulfil a legal obligation or to assert, exercise or defend legal claims.
If you have given your consent to receive our newsletter in accordance with Art. 6 para. 1 sentence 1 a) DSGVO, we will use your e-mail address to send you our regular newsletter with information about our association and its activities. To receive the newsletter, it is sufficient to provide an e-mail address. You can unsubscribe at any time, e.g. at the address given at the end of each newsletter. Alternatively, you can also unsubscribe at any time by sending an e-mail to welcome@women-in-ip.com .

4. Data transfer

We will only pass on your personal data to third parties if:
• you have expressly given your consent in accordance with Art. 6 Para. 1 Sentence 1 a) DSGVO,
• the disclosure pursuant to Art. 6 para. 1 sentence 1 f) DSGVO is necessary for the assertion, exercise or defence of legal claims and there is no reason to believe that you have an overriding interest worthy of protection in the non-disclosure of your data,
• there is a legal obligation to pass on data pursuant to Art. 6 para. 1 sentence 1 c) DSGVO, and
• this is permitted by law and is necessary for the execution of contractual relationships with you pursuant to Art. 6 Para. 1 Sentence 1 b) DSGVO.
For some activities we use external service providers. We pass on the data to such service providers within Germany so that they can provide their services for us. For example, we use third parties for website hosting. In the case of the passing on, the service providers are bound to the legal regulations. The exclusively instruction-bound data processing is ensured by the conclusion of agreements on order data processing in accordance with the requirements of the DSGVO.

5. Rights of the data subject

Under the statutory conditions, you have the right to information about the data stored about your person, to correction and deletion of the data, to restriction of processing and to transfer the data to another responsible person. Furthermore, in certain cases you have the right to object to the processing and the right to revoke your consent.
You can lodge a complaint with the supervisory authority. As a rule, you can contact the supervisory authority at your usual place of residence or workplace or at our headquarters.

6. Plugins and tools

Google Web Fonts

This page uses so-called web fonts, which are provided by Google, for the uniform display of fonts. The Google Fonts are installed locally. There is no connection to Google servers. Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.

Google reCAPTCHA

In certain cases, this site uses the service reCAPTCHA of the company Google Inc. This serves primarily to distinguish whether the input is made by a natural person or misused by mechanical and automated processing. The service includes sending the IP address and any other data required by Google for the reCAPTCHA service to Google. The reCAPTCHA analyses run completely in the background. Website visitors are not informed that an analysis is taking place.
Data processing is based on Art. 6 Para. 1 Sentence 1 f) DSGVO. The website operator has a justified interest in protecting his web offers against abusive automated spying and against spam. For further information on Google reCAPTCHA and Google’s privacy policy, please refer to the following links:
https://policies.google.com/privacy?hl=en
https://www.google.com/recaptcha/intro/v3beta.html

7. Newsletter

Newsletter data

If you wish to receive the newsletter offered on the website, we require an e-mail address from you as well as information that allows us to verify that you are the owner of the e-mail address provided and that you agree to receive the newsletter. Further data will not be collected or will only be collected on a voluntary basis. We use these data exclusively for the dispatch of the requested information and do not pass these on to third parties.
The data entered in the newsletter registration form will be processed exclusively on the basis of your consent (Art. 6 para. 1 lit. a DSGVO). You can revoke your consent to the storage of data, e-mail address and their use to send the newsletter at any time, for example via the “Unsubscribe” link in the newsletter. The legality of the data processing operations that have already taken place remains unaffected by the revocation.

The data you have stored with us for the purpose of subscribing to the newsletter will be stored by us until you unsubscribe from the newsletter and deleted after you cancel the newsletter. Data stored by us for other purposes remain unaffected by this.

MailChimp

This website uses the services of MailChimp for sending newsletters. Provider is Rocket Science Group LLC, 675 Ponce De Leon Ave NE, Suite 5000, Atlanta, GA 30308, USA.
MailChimp is a service that can be used, among other things, to organize and analyze the sending of newsletters. If you enter data for newsletter subscription purposes (e.g. e-mail address), it will be stored on MailChimp’s servers in the USA.
MailChimp is certified according to the “EU-US Privacy Shield”. The “Privacy Shield” is an agreement between the European Union (EU) and the USA which is intended to ensure compliance with European data protection standards in the USA.
MailChimp enables us to analyse our newsletter campaigns. When you open an e-mail sent with MailChimp, a file contained in the e-mail (so-called web beacon) connects to the servers of MailChimp in the USA. In this way it can be determined whether a newsletter message has been opened and which links have been clicked. In addition, technical information (e.g. time of retrieval, IP address, browser type and operating system) is recorded. This information cannot be assigned to the respective newsletter recipient. It is used exclusively for the statistical analysis of newsletter campaigns. The results of these analyses can be used to better adapt future newsletters to the interests of the recipients.
If you do not want an analysis by MailChimp, you must unsubscribe from the newsletter. For this purpose, we provide a corresponding link in every newsletter message. You can also unsubscribe directly on the website.
Data processing is based on your consent (Art. 6 para. 1 lit. a DSGVO). You can revoke this consent at any time by unsubscribing the newsletter. The legality of the data processing operations that have already taken place remains unaffected by the revocation.
The data you have deposited with us for the purpose of subscribing to the newsletter will be stored by us until you unsubscribe from the newsletter and will be deleted from our servers as well as from the MailChimp servers after unsubscribing from the newsletter. Data stored by us for other purposes remain unaffected by this.
You can find more details in the MailChimp data protection regulations at: https://mailchimp.com/legal/terms/.

Conclusion of a Data Processing Agreement
We have concluded a so-called “Data Processing Agreement” with MailChimp, in which we commit MailChimp to protect the data of our customers and not to pass it on to third parties. This contract can be viewed at the following link: https://mailchimp.com/legal/forms/data-processing-agreement/sample-agreement/.

8. Change of the data security explanation

This privacy policy is currently valid and as of July 2019. Due to the further development of the website and services or due to changed legal requirements, it may be necessary to amend this privacy policy. The current data protection declaration can be accessed at any time on the website.

9. Contact information

If you have any questions or comments regarding the processing of data or this privacy statement, please contact us:
women in ip e.V.
Hermann-Schmid-Str. 10
D – 80336 Munich, Germany
Fax: +49-89-76 75 73 38| E-Mail: welcome[at]women-in-ip.com